----- Original Message -----

From: Nicholas Canham

To: cyclecardiff@...

Sent: Friday, October 05, 2007 5:04 PM

Subject: [cyclecardiff] CYCLE CARDIFF

Hello

This email is going to everyone who made it along on Monday and to the forum. Can I say a huge thank you for the various gifts. I have enough cable ties to last a lifetime, so please come to me first if you run out.

Here are a few things to pick up on items from the meeting.

Report
There's now a meeting report online at:
http://www.cyclecardiff.org.uk/downloads/ccfreport011007.pdf
Please let me know if you think it's wildly inaccurate.

Constitution
There's a proposed constitution at the bottom of this email. I'll be putting it up on the website shortly, and mentioning it in the next newsletter. Please take a look and get back to me if you've got any thoughts. It's a real thriller.

Roles
Here is a basic list of regular tasks that probably need to be covered:

1. general coordination/chairing meetings (Coordinator/Chair)
   
2. money stuff (Treasurer)
   
3. keeping records of decisions (Secretary)
   
4. dealing with 'ride group' membership and its insurance
5. planning the regular rides calendar
   
6. maintaining the email list
7. composing a regular monthly e-newsletter
8. maintaining the website
   

So far, Alastair has volunteered to do task 2. I'd like to volunteer to continue doing tasks 1 and 8 (although I think it's useful if someone else is familiar with the website too). I'd also like to nominate Germaine to continue doing task 4. Any volunteers to pick up the others would be appreciated.

I think we should view the roles as  fairly fluid. We're not going to end up having procedural meetings. We may also have separate 'working groups' to deal with particular tasks, such as Bike Week.

If people volunteer to take some of these on, I can't see any reason why they can't start immediately on a provisional basis pending approval when we confirm the constitution.

That's it for now.
Best wishes
Nick

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Rules of CYCLE CARDIFF

GENERAL

1          The name of the group shall be ‘Cycle Cardiff’ (or such other name as the group may decide at an Annual Meeting). This document is the governing document of Cycle Cardiff.

2          Cycle Cardiff is established for the objectives of

<!--[if !supportLists]-->·      <!--[endif]-->organizing informative and sociable events for cyclists

<!--[if !supportLists]-->·      <!--[endif]-->getting more people on bikes

<!--[if !supportLists]-->·      <!--[endif]-->raising awareness of cycling

<!--[if !supportLists]-->·      <!--[endif]-->improving facilities for cyclists.

3          Cycle Cardiff hereby has the power to do any such thing that may reasonably and legally further the pursuit of its objectives. Those powers will include, but are not limited to, fund-raising, fund-holding, the holding of assets, the employment of staff and contractors.

MEMBERSHIP

4          Standard membership of Cycle Cardiff is open to anyone who shares the aims of Cycle Cardiff. The fee for standard membership is set at an Annual or General Meeting.

5          Ride Group membership is open to all standard members on condition that they pay an annual ride group membership fee. This fee is set at an Annual or General Meeting.

6          Cycle Cardiff regular rides are open to all ride group members. Standard members or members of the public who are not listed as ride group members are permitted to attend a maximum of three regular rides.

MANAGEMENT COMMITTEE

7          Cycle Cardiff shall be governed by a management committee comprising not less than five members who shall each be appointed by a simple majority of members attending and voting at the Annual Meeting. This group shall be known as the ‘Management committee’:

8          The ‘Management committee’ shall comprise the following roles:

<!--[if !supportLists]-->·      <!--[endif]-->Coordinator (chair)

<!--[if !supportLists]-->·      <!--[endif]-->Treasurer

<!--[if !supportLists]-->·      <!--[endif]-->Secretary

<!--[if !supportLists]-->·      <!--[endif]-->Two or more other members

9          Management committee members shall be elected for a period of one year at the Annual Meeting. Candidates will nominate themselves (or be nominated by another member) and be seconded by at least one other person. In the event of more than one person being proposed the matter shall be resolved by a simple majority of those voting in an immediate secret ballot. If the result of the secret ballot does not result in a simple majority, a second secret ballot may take place.

10        The Management committee may temporarily fill any vacancy arising in their group until the next Annual Meeting.

11        The Management Committee may refer any part of its business to such sub Committees or working parties deemed necessary.

12        The Management committee members may not benefit financially or in any similar way from those positions.

MEETINGS

13        The Cycle Cardiff Management committee shall meet not less than once a month. All meetings will be publicized and will be open to all members of Cycle Cardiff. All members of Cycle Cardiff are encouraged to attend meetings to take part in decisions.

14        An Annual Meeting shall be held once a year. All members may attend and vote on decisions and elections of the Management committee. The Secretary must give notice of 21 days.

15        An extraordinary General Meeting may be held at the the request in writing of not fewer than ten members. A notice period of 21 days is required.

16        Cycle Cardiff can only be dissolved at an Annual Meeting or General Meeting. On dissolution any assets will be transferred to Pedal Power Project. Any unspent grant money will first be offered back to the grant-making body.

AMENDMENTS TO THE CONSTITUTION

17        Amendments to this Constitution may only be approved at an Annual or General Meeting. Notice of proposed amendments must be given 21 days before the meeting.

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