Eastside Roots (tbc)
Community Garden Centre

Meeting - 30.01.07 – Minutes

Present: Sam, Alex, Jen, Bridget

• It was agreed that it is really important to keep meetings
focussed, especially as there are so many potential topics to discuss
and everyone is giving their time voluntarily. A couple of solutions
were discussed:
1) Themed meetings, so that meetings focus on 1 or 2 main issues
in more detail rather than trying to cover lots of issues
2) Agendas – to be emailed round to the group a few days prior
to the meeting, so people can make suggestions to add to agenda and
people can be well prepared when attending. In theory anyone
attending can chair the meeting, following outlined agenda.
3) Minutes – to be emailed to group as soon after meeting as
possible, so everyone can put event dates in diary and action points
can be followed up. (agendas and minutes will be an essential part
of being a workers co-op)
4) It was also acknowledged that it can be difficult not to
spend a lot of time going over old ground if people come for the
first time to a meeting. A garden centre leaflet could provide a
brief background and outline of our aims/vision. Minutes of previous
meeting will give anyone a brief summary of current garden centre
discussions/actions.
• A first aid kit is now in situ at trinity site
• There is a log book for borrowing tools, it was also
suggested that having a diary on site would be useful to communicate
work done or needing to be done as well as being a central place for
people to check about workshop/meeting dates. Alex has spare diary at
work. (Action – Alex)
• There is only £200 left of Scarman Trust funding. Have £1000
available from Federation of City Farms for services eg CDA rather
than materials. Need to use Garden of Easton bank account as ours
not yet set up, Alex to contact Fred. (Action – Alex)
• Need to chase up CDA to set up as co-op ASAP. Have money
available to pay them, need to discuss about management committee.
Sam to contact Cherene to invite to meeting on 26 Feb at Trinity.
(Action – Sam)
• The other priority at the moment is planning the polytunnel
and planting/growing. In the light of what was previously agreed, a
meeting will be held on Wed 21st Feb at Jen's house – 35 Cromer Rd,
Easton to focus primarily on the polytunnel.
• Jen is away for 2 weeks – Rachel will cover Mon 5 Feb and
Pete will cover Mon 12 Feb. Sam to liaise with Rachel about what
needs doing. (Action – Sam)
• There are still plenty of spaces for covering Saturdays –
10th Feb, 10th, 17th and 24th March all available – please let Sam
know if you can cover any of these dates.
• Eastside Roots community garden centre has almost been
decided on, to be confirmed at polytunnel meeting.

Diary Dates:

- Wed 21st Feb, 7pm – polytunnel planning meeting, 35 Cromer
Rd, Easton
- Sat 24th Feb, 11am – 2pm – fruit tree pruning workshop,
Trinity, led by Alison Swift
- Sat 24th Feb, 2pm – 9pm – at Easton Christian Family Centre -
an event which aims to give the opportunity for some of Easton's
different cultural communities to meet. This is being organised by a
contact of Jen's and we are invited to go.
- Monday 26th Feb, from 4pm – meeting at Trinity (after work
day) – hopefully Cherene from CDA and Paul, Federation of City Farms
will attend
- Mondays & Saturdays 11am-3pm – workdays


NB 2.2.07 – spoke to Brian, CDA – Cherene still off sick, Brian
confirms if she can't make meeting 26th Feb, Katie or he will attend
5pm for 5.30pm Trinity to discuss benefits of workers co-op, setting
up bank account, management committee and what support we want from
CDA.